I’ve realized that while I’m talking pretty much here about DITA content management tasks that DITAToo helps you automate and facilitate, I’ve never told you about a quite important component of DITAToo called DITAToo Admin.
DITAToo Admin is designed for doing administrative tasks, such as managing user accounts or defining access permissions. If your role is managing a documentation team, DITAToo Admin is probably the right place to start.
This is how DITAToo Admin looks like:
First of all, you can use DITAToo Admin to set up an initial structure of the DITAToo repository. Then you can start to create user accounts and specify their access permissions. For example, on the screenshot below you can see the permissions defined for the user demo for the folder \Marketing Collateral\concepts. This user can view the folder, add files, and create subfolders, however without the ability to remove files or delete subfolders.
Another quite useful thing that DITAToo Admin lets you do is to undo checkout done by a member of your team. Imagine that a writer checked out a topic and forgot to check it in before leaving for vacation. The topic will remain locked and prevent anyone from working on it. This is not really what you’d want to happen.
As an administrator, you can just select such a topic and then select Force Undo Checkout from the menu.
In the context of the translation management feature that we are going to release very soon, you’ll use DITAToo Admin to define the list of all languages to which you translate your content. DITAToo will use this list to identify missing translations as well the translations to be updated if a topic in the source language was modified.
So DITAToo Admin is a simple and straightforward way to do important administrative tasks. We are planning to enhance workflow management in DITAToo Admin so stay tuned to learn more.